The Congress evolves from year to year but the overall shape and major components stay the same to ensure a level of consistency and to satisfy the expectations of returning delegates. The Congress consists of:
At least one day of forums, immediately before the core conference days. They should satisfy a range of delegates from students to experts providing both education and training. Presentations are given by invited lecturers and last for one – two days days.
Forums to consider including:
ISPCAN presents a variety of awards to leaders in the field of Child Welfare at the International Congress. These awards are presented during the opening ceremony. Awards presented may include, but are not required:
The core congress days include research papers, posters, and keynote speakers often in plenary sessions, invited speakers (not necessarily plenary), workshops, and panel sessions. Presentations at the Congress are of two types. Oral presentations are offered in parallel sessions throughout the Core Congress days. Posters presentations are aimed at authors who wish to present late breaking results, work in progress for comment, or where the demonstration of the paper is important. The Congress Scientific committee may decide to add additional types of sessions.
The aim is an exhibition of local, national and international profit and not for profit organizations. The feasibility of providing this will vary from country to country and not every congress has featured an exhibition. Organizations selling books are appreciated by delegates. ISPCAN is provided with 3 free booths at the congress.
This gives delegates the opportunity to talk to each other in convivial surroundings. The main events are a reception on the evening the congress starts and a Social Event on a following evening. Cost of the social event does not need to be included in the Congress Fee. During the Congress, coffee breaks and lunches should be organized in close proximity to the Poster Displays and the Exhibition.
Delegates enjoy visiting new venues and each region has different emphasis in commerce, research and development. The local area/country is expected to provide a significant proportion of the delegates so location is a major factor in deciding where a future congress takes place.
The congress venue needs facilities for 400-1000 delegates in one plenary room and should support 10 to12 congress rooms capable of holding 400-1000 split unevenly between the rooms.
The LOC enters into a contract with ISPCAN that includes the ISPCAN Support Fee as part of the Budget. ISPCAN and the LOC share in any surplus distribution as specified in the Contract.